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Quarterly Planning & OKR Model

Process doc

Quarterly Planning & OKR Model

Quarterly Planning & OKR Model

The planning model my department ran on — recreated from the 2024 cycle, which closed at 109% attainment. Two design choices set it apart: an investment budget tied to revenue tiers, and an explicit capacity ledger that forces every commitment to reconcile against real throughput.

The planning model my department ran on — recreated from the 2024 cycle, which closed at 109% attainment. Two design choices set it apart: an investment budget tied to revenue tiers, and an explicit capacity ledger that forces every commitment to reconcile against real throughput.

Type

Process doc

Format

OKR worksheet + capacity model

From

Artist Program planning · 2024 cycle

01 · Context

This is the planning model my department ran on — recreated from the 2024 cycle, which closed at 109% attainment. Two design choices distinguish it from a standard OKR sheet. First, the investment budget was dynamic: tied to company revenue tiers, so hitting a revenue milestone mid-year expanded the program budget on a pre-agreed trigger instead of a new negotiation. Second, it carries an explicit capacity ledger — intake volume, review cycles, vendor schedules, team hours — that forces every commitment to reconcile against real throughput. Targets that ignore throughput are wishes.

02 · The artifact

Objective · 2024

109% attained

Grow contributor investment to $70–80K while recruiting talent and work aligned to client demand.

Grow contributor investment to $70–80K while recruiting talent and work aligned to client demand.

109% attained

KR

Key result

Baseline

Target

Final

1

Recruit new contributors (talent focus)

0

20

21 ✓

2

Onboard reproduction-ready assets

0

600

638 ✓

3

Onboard original works

0

150

266 ✓

4

Distribute material + education grants

$0

$13K

complete

1

Recruit new contributors (talent focus)

Baseline

0

Target

20

Final

21 ✓

2

Onboard reproduction-ready assets

Baseline

0

Target

600

Final

638 ✓

3

Onboard original works

Baseline

0

Target

150

Final

266 ✓

4

Distribute material + education grants

Baseline

$0

Target

$13K

Final

complete

Initiatives

Cohort-based onboarding

Regional recruitment

Vendor volume pricing

Grant distribution redesign

Capacity math

Intake ceiling: 10 pieces per contributor per quarter

Cutoff: submissions after the 15th roll to the next period

Dark months: Dec + Jan closed — planned, not discovered

Budget: $70K → $80K in Q3 on a pre-agreed revenue trigger

Rule: unplanned work reprioritizes existing KRs explicitly

Deferred items move to the next cycle in writing, never silently

↳ recreated from the 2024 cycle · clear the cells to reuse the scaffold

03 · Outcome

109%

109%

departmental OKR attainment, 2024

$80K

$80K

final program budget, expanded mid-year on a pre-agreed revenue trigger

2

2

KRs formally deferred to 2025 — in writing, with reasons

Two KRs from this cycle were formally deferred to the next year — and I’d point to those before the 109%. A planning model that can’t say “this moves to next cycle, here’s why” isn’t a plan, it’s a wish list. The dynamic budget trigger did the same job upward: growth was pre-negotiated, so success didn’t require a mid-year fight for resources.